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Divisional Administrative adjunct, Planning and Economic Development-C06109:City Of LondonJob description:Divisional Administrative adjunct, Planning and Economic Development-C06109by City of LondonReference #: 1092-en_US Employment type: Any Job location: London, Ontario Date Published: Apr 24, 2024 Job DescriptionFile Number:1092 Service Area: Planning and Economic Development Division: Administration - Planning & Economic Development Employee Group: Local 101 ?Job Type:Full-Time Temporary (up to 2 years) Number of Openings:1 Summary of tasks:Reports to the Coordinator, Administrative Services and Operational Improvement and supports divisions in Planning and Economic Development, working with divisional staff. Performs tasks of administrative, clerical, and financial nature to support divisions in the service area. Work Performed:» Acts as the central point of contact for divisional units with the public, internal administration, consultants, and contractors. Provides quality customer service by telephone and in person, responds to inquiries and/or complaints, and provides general service area information of a wide-ranging nature. » Coordinates meetings and appointments and makes various arrangements as needed. Receives and processes mail for the divisions in the service area. » Acts as Site Coordinator for administration of corporate purchasing cards, completing monthly statements, data entry, and submission of documentation to Finance for reconciliation, on behalf of Managers. » Provides information on office procedures and equipment and at times ensures office is opened/closed in a secure fashion. » Communicates with external providers and vendors to facilitate supply orders and coordinate repairs. » Processes and maintains a follow-up system for accounts payable, travel, convention, education, training and registrations for Managers. » Takes minutes of meetings, transcribes, prepares drafts and types letters, reports, agendas and minutes. Processes, records and acexpertises receipt of written correspondence, where possible. » Compiles weekly and monthly statistics and tracking systems for assigned program areas in various databases. » contacts and coordinates with Information Technology Services, Fleet and Facilities, Corporate Security and other divisions within the corporation to fulfill requests for computer software and hardware, office equipment, furniture, building maintenance, security, and other operational needs for divisional units. » Under the direction of Managers, prepares and maintains files for correspondence and reports for City Council committees. Prepares drafts and assists with changing administrative and operational policies and procedures and updates division manuals, notices, orders, plans and staff listings as required. » Assists with special projects and reports by gathering, compiling, organizing and presenting information. » Assists with scanning, inventorying, and record management related tasks. » Provides backup for other Divisional Administrative adjuncts and related positions across Planning and Economic Development as required. » Performs related tasks as assigned. Qualifications:» Completion of a one-year Community College Certificate in Office Administration or equivalent. practice:» One year of previous related practice in office administrative is required. Specialized Training & Licenses:expertise and abilities in the following areas are necessary: » Demonstrated effective customer service expertise. » Organizational and business expertise and demonstrated proficiency with computer systems, Microsoft Office suite of applications (Word, Excel, Teams, PowerPoint, Outlook) Adobe Acrobat, and various software, especially JD Edwards, is an asset. » capability to work independently with minimum supervision in a fast-paced environment with shifting priorities and timelines. » Demonstrated attention to detail, capability to proofread documents, and excellent verbal and written communication expertise. » Accurate keyboarding expertise are required. Compensation & Other Information:$39,153 - $56,877 (Level 6) This posting is for 1 temporary full-time up to 2 years position. This position is currently Under Review Current hours of Work: Monday - Friday from 8:30 a.m. to 4:30 p.m. Work Arrangement: Hybrid. Subject to change in conformity with business requirements. These hours of work are subject to change in conformity with the Collective Agreement and may include evening hours and Saturdays. NOTE: candidates may be required to complete a job related test. Police Record Check:As an inclusive employer, we are committed to providing a fully accessible recruitment process. Contact Us by us at any time during the recruitment process and let us know what accessible supports you may need. Application Contact Information Company Name: City of London Company Website: https://careers.london.ca/ Application URL: Click here to apply online
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