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Administrative adjunct:Thames Valley Children's CentreJob description:Administrative adjunctby Thames Valley Children's CentreEmployment type: Temporary Job location: London, ON Date Published: May 09, 2024 practice: 1 Year suitable education College Diploma (2 years) Job DescriptionWe are currently recruiting for a temporary, full-time (37.5 hours per week) Administrative adjunct in the Early Childhood, School Age and Adolescent Program. The designated office for this position is London with weekly travel to other TVCC locations (St Thomas and Strathroy). This 3-month contract position is expected to begin in June 2024 and end in August 2024.Responsibilities:» Provide administrative support to the Early Childhood, School-Age and Adolescent Program (ECSAAP); » Assist with the organization of meetings & program events (may include minute taking, scheduling, room bookings, sending Outlook appointments, etc.); » Create and/or brand clinical and office resources, documents and materials; » Receive phone calls from families, partner organizations, other TVCC staff, etc., and redirect inquiries as necessary; » Assist with scheduling appointments (e.g., treatment sessions, groups, etc.), including interpretation services, as well as cancellations; » Maintain current, accurate client information including inputting and updating appropriate information in the Client Information System; » Run program reports from Client Information System (e.g., for billing; program management, Ministry and Children's Health Foundation reporting); » General filing, mailing/secure emailing reports, and other administrative tasks as required; » Act as a Client Information System and overall computer software support for team; » Work collaboratively with other ECSAAP Administrative adjuncts and provide back-up support and coverage as needed. Qualifications:» College diploma specializing in office administration; » Strong customer and family-centred care focus; » An capability to be flexible and dynamic and to prioritize and meet deadlines while balancing a number of tasks and being detail oriented; » Highly developed interpersonal, communication and organizational expertise; » Proficiency in minute taking; » Strong typing expertise and excellent computer expertise including proficiency in Word, Excel, PowerPoint, Sync, Canva, and Access, as well as videoconferencing software (e.g., Teams); » An capability to troubleshoot with other team members software and hardware issues; » Strong capability to work effectively in a team environment; » Proficiency in French would be considered an asset. Hourly rate: $26.82 TVCC is committed to equity and inclusion in the recruitment of qualified staff who reflect and support the diverse perspectives, practices and needs of clients. To apply, please email your cover letter and resume (as an attachment in .pdf or Word format) to Human Resources at apply@tvcc.on.ca. In the subject line of your email, please indicate the position you are interested in. To lgain more about TVCC, please visit our website at www.tvcc.on.ca. While all applications are appreciated only those selected for an interview will be contacted. TVCC is committed to making our recruitment and selection process accessible to all candidates. Accommodations for disabilities are available upon request. Please note that TVCC has a mandatory COVID-19 vaccination policy. Any offer of employment will be conditional on providing proof of vaccination in conformity with our policy.
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