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Administrative adjunct:Job description:Job location: Colchester, Wivenhoe Department Soft FM Services are responsible for cleaning and portering services to the university's academic, administrative and residential estate. Soft FM facilitates all university key events, such as graduation and open days and ensures areas are prepared for other events such as receptions and summer conferences. tasks of the function The purposeof this function is to assist the Soft FM Team with administration tasks, to help facilitate the delivery of a high quality customer focused service. everyday tasks will include, but are not limited to the following ; » Respond to queries by email, telephone and face to face in an appropriate and timely manner » Filing, archiving, data input, producing correspondence, updating webpages and assisting with recruitment administration. » contact with the Student Services Hub and the Estates Helpdesk as required » Utilise electronic systems to report faults, repairs and occurrence requests. Update reports and information as necessary. » Raise purchase orders, arrange deliveries, process invoices and arrange departmental transfers. » Prepare keys, key cards and fobs for students, staff and conference guests. » Provide all administration for meetings including booking rooms, catering and travel, preparing agendas and minute taking. expertise and qualifications required » Previous administrative practice » practice of working in a customer focused environment » The capability to work on own initiative, as well as part of a team » The capability to communicate clearly and effectively both orally and in writing » Able to use Microsoft Office suite, especially for Outlook, Excel and Word. » The capability to act with discretion and to maintain confidentiality » The capability to meet deadlines and work under pressure The attached job pack on our Vacancy page, which contains a full job description and person specification which outlines the full tasks, expertise, qualifications and practice needed for this function plus more information relating to the post. Please use the 'Apply' button to read more information about this function including the full job description and person specification which outlines the full tasks, expertise, qualifications and practice needed for this function. You will also find details of how to make your application here. Our website http://www.essex.ac.uk contains more information about the University of Essex. If you have a discapability and would like information in a different format, please email resourcing@essex.ac.uk. Skills:
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